Our Mission

To benefit society by promoting the development and realization of Digital Earth

ISDE By-laws
  • The major activities of ISDE (or Society) are undertaken with financial support of the Chinese Academy of Sciences and other financial sources to provide an international forum:

     

    a)     To organize the "International Symposium on Digital Earth" biennial series.

    b)     To organize Summits on thematic topics and other Digital Earth meetings.

    c)     To produce the ISDE Newsletter, Proceedings, Journal and other publications to further the understanding of Digital Earth.

    d)     To stimulate new achievements utilizing Digital Earth.

    e)     To be a continuous forum for outreach and to raise awareness of Digital Earth.

    f)      To administrate the ISDE and to interact with Members of the ISDE as well as with any other relevant institutions or individuals.


    By-Law 1:Activities of ISDE (Statute 3)

  • 2.1  Membership:

     

    Anyone who accepts and agrees to comply with the Statutes and By-Laws of ISDE can be a member of the Society.

     

    2.2  Annual Membership Fees

     

    A new Membership shall begin in the month of the receipt of the corresponding fees and may be renewed on a calendar year basis (i.e. on January 1, each year).

    Membership   Categories


    Membership   Fee

    (US   $)

    Corporate  

     

     

    National

    National   D. E. societies

    500

     

     

     

    Organizational

     

    Government   departments

    1,000

    Universities   and research institutes

    200

    International   societies

    400

    Regional   societies

    300

    National   societies

    200

     

    Enterprise

     

     

    Enterprise

    1,000   to 5,000

    depending   on size/ turnover

    Individuals  


    Honorary  

    Free

    Founding  

    Free

    Life   individual

    250

    Individual  

    50

    Student  and seniors (65+)

    25

     

    2.3  Membership benefits

     

    Corporate members

     

    ISDE will make all efforts in order to recognize and give large visibility to all generous contributions from Corporate Members. This will be done at all ISDE events where Corporate Members are contributing, the ISDE web site, brochures, etc. Particular care will be given to commercial companies. Their contribution will be recognized, and their participation will become visible.  But by no means ISDE is allowed to undertake any commercial advertising.

     

    Corporate members might make proposals for nomination of their representative at the Council.

     

    In addition, Corporate Members benefits include:

    a)     The opportunity to actively participate in all events organized by ISDE.

    b)     A discount on registration fees of conferences held by ISDE (maximum 3 representatives).

    c)     Receipt of ISDE newsletters.

    d)     Acknowledged at the ISDE website

     

    Individual members

     

    Accredited ISDE members can access the benefits and services that the Society offers, including:

     

    a)     The opportunity to actively participate in all events organized by ISDE.

    b)     A discount on registration fees of conferences held by ISDE.

    c)     A reduced price for a subscription to the print edition of the International Journal of Digital Earth for individual-class members.

    d)     The opportunity to participate in international programs conducted by ISDE with other research institutions or organizations.

    e)     Receipt of ISDE newsletters.


  • 3.1  Nominating Committee

     

    a)     At each ISDE Symposium, the Council shall agree on the membership of the Nominating Committee.

    b)     Members of the Nominating Committee shall serve for a period of two years, which may be renewed.

     

    Responsibilities:

     

    The Nominating Committee shall be responsible for the management and administration of the election of Officers and Council Members, as specified in the By-laws.

     

    3.2  Finance and Audit Committee

     

    a)     At each ISDE Symposium Council shall agree on the membership of the Finance and Audit Committee.

    b)     Members of the Finance and Audit Committee shall serve for a period of two years, which may be renewed for another term.

     

    Responsibilities:

     

    a)     The Finance and Audit Committee shall be advisory and consultative. It shall examine all actual and planned expenditures of the Society, recommend their approval to the Council, and develop the broad financial policy for the Society for the coming two years.

    b)     Between Symposia, the Finance and Audit Committee shall report to the Executive Committee at each meeting on matters to do with all financial aspects of Symposia and Summits, and the Society.

    c)     The Finance and Audit Committee will recommend the Annual Financial Report to the Council for approval.

    d)     In association with the preparation of the Financial Report, the Finance and Audit Committee will arrange for an audit of the financial affairs of the Society, to be carried out by an independent auditor, in accordance with the relevant rules and regulations ofChina.

     

    3.3  Awards Committee

     

    a)     At each ISDE Symposium, the Council shall agree on the membership of the Awards Committee.

    b)     Members of the Awards Committee shall serve for a period of two years, which may be renewed.

     

    Responsibilities:

     

    a)     The Awards Committee shall be responsible for recommending appropriate awards or other ISDE recognition to deserving persons, inside or outside the ISDE.

    b)     Such awards or recognition shall be made at the Symposium or similar event, whenever possible.

     

    3.4  Committee on Collaboration

     

    a)     At each ISDE Symposium Council shall agree on the membership of the Committee on Collaboration.

    b)     Members of the Committee on Collaboration shall serve for a period of two years, which may be renewed.

     

    Responsibilities:

     

    a)     The Committee on Collaboration will advise Council of the organisations with which it might be useful to seek collaboration, and to justify the reasons for those recommendations.

    b)     In making proposals to the Council, the Committee on Collaboration will outline the benefits to ISDE of specific collaborations, and the nature that those collaborations should take.

    c)     The Committee on Collaboration will work with the President and Secretary-General in pursuing the Council-approved proposals for collaboration.

     

    3.5  Symposia and Summits Committee

     

    a)     At each ISDE Symposium the Council shall agree on the membership of the Symposia and Summits Committee.

    b)     Members of the Symposia and Summits Committee shall serve for a period of two years, which may be renewed.

     

    Responsibilities:

     

    a)     The Symposia and Summits Committee is responsible, on behalf of the Council, for soliciting and receiving proposals for Symposia and Summits, and vetting them, including their proposed budgets, before they are presented to Council.

    b)     No proposal for a Symposium or Summit will be presented to Council (or the Executive Committee operating on its behalf) without having first been considered by the Symposia and Summits Committee.

    c)     The Symposia and Summits Committee will work with the chairs of the Organising Committees for approved Symposia and Summits to ensure smooth planning and that Council is kept informed of all developments.


  • 4.1  Any organization or group may apply to the Secretariat to host a Symposium or Summit. The        procedures to be followed in selecting the Host organization for an event are:

     

    a)     The Secretariat will issue a call for proposals to host an ISDE event, at least two years in advance of the planned event.

    b)     Following the closing date for applications, the Secretariat will send all completed proposals to the members of the Symposia and Summits Committee for their consideration, and after being considered, they should then be presented to the next Council Meeting for a decision.

    c)     The Secretariat, on behalf of the Symposia and Summits Committee, may invite the applicants to make presentations on their proposals to the Council.  

    d)     The Host organization or institution will sign a contract with the ISDE with a commitment to deliver the Symposium or Summit under the Terms of Reference that have been agreed between the parties.

     

    4.2  Proponents for Symposia or Summits will prepare their bids in accord with the Guidelines for Potential Hosts Bidding for Digital Earth Symposia or the Guidelines for Potential Hosts Bidding for Digital Earth Summits, as appropriate.

     

    Information which shall be included in any proposal to host an ISDE Symposium or Summit must include:

     

    a)     The name of the Host Institution organization, the name(s) of Chair(s) of the Organizing Committee with up-to-date contact information, a list of all Committee Members and their individual experience in hosting international events. 

    b)     The proposed date and location(s), other dates available, as well as dates which are not available.

    c)     A detailed outline of the past experience of the Host Institution in organizing international events and conferences, including names and contact information from previous events.

    d)     Complete information on the event location(s), complete description of the facilities available for the meeting, accommodation availability, distances to the venue, transportation and costs to and from airport(s), other means of ground transportation to the venue, Hotel rate ranges and star ratings, as well as other possible accommodations in the vicinity of the venue.  A copy of the insurance policy and coverage for the facility shall be provided. 

    e)     A complete time-line and schedule for all announcements, advertising and promotion to be developed and distributed, by whatever means, in preparation for the event, including all associated costs.

    f)      A description of tourist attractions and facilities or entertainment that might be of interest to delegates and others attending the meeting, for before and after the event.

    g)     A full description of the overall scope of the meeting, including any other associated conferences that may be held in conjunction with the ISDE meeting, and the expected or estimated number of attendees under all options identified.

    h)     A complete Budget proposal, including base facility costs, management or coordination charges and overhead, advertising, publication and promotion, printing and distribution, salaries and commissions, set-up and equipment rental charges, take-down and transportation charges, refreshment availability and costs, etc. 

    i)       On the revenue side, the Budget must include actual or potential revenue from all sources, including: registration fees, exhibitor charges, advertising returns, sponsorship fees, governmental contributions from all levels, offsetting or in-kind contributions, as well as all other sources of actual or potential revenue.

    j)       To indicate to participants where can they find all the necessary regulations to obtain an entry visa into the country hosting the ISDE event.

    k)     To mention the type of assistance that the host-organizer will provide to participants that required an entry visa: official invitation letter, etc.


  • a)     The selection of Officers and Members of the Council shall take into consideration a well-balanced geographical distribution, gender and professional expertise so as to fully represent ISDE members to the extent possible.

    b)     The election of the Officers and Council members may be proposed to the Nominating Committee, via the Executive Director, by any ISDE Member.

     

    5.1 Selection of Officers

     

    a)      The elected officers of ISDE shall serve for a period of two years, and may be re-elected for a second term of two years

    b)      The Election of Officers of the ISDE shall be done using the following procedures:

                              i.     The ISDE Nominating Committee will solicit nominations to positions of Officers of the ISDE as required before the expiry of their normal terms of office, at least ten months before a Symposium at which the election would take place.

                             ii.     In the event of a casual vacancy, the Nominating Committee will invite nominations for a replacement as soon as feasible, and follow the normal election procedures for a Council decision, which will be ratified at the next Council Meeting.

                            iii.     The Nominating Committee shall decide on the persons to recommend to the Council as candidates.

                           iv.     The list of nominees is then sent to the Council members for their consideration.

                             v.     Council shall decide who is elected by the usual method(s) at the next scheduled Council Meeting.

     

    5.2  Selection of Council Members

     

    a)     The elected Council members shall serve for a period of two years, and may be re-elected for a second and third term of two years.

    b)     The Election of Officers of the ISDE shall be done using the following procedures:

                              i.      An invitation to submit nominations to the Council is published by the Secretariat at least eight months before a Symposium at which the election would take place.

                             ii.      Those interested in nominating a candidate shall write to or email the Secretariat attaching the nominee’s CV, as well as the names and addresses of three referees.

                            iii.      The Secretariat shall forward these nominations to the ISDE Nominating Committee for their review and recommendations.

                           iv.      If the Committee agrees that the applicant deserves consideration the Committee would contact the referees for input, if deemed necessary.

                             v.      After a review of the documents from the referees the Committee shall decide to include the person as a candidate.

                           vi.      The nominee's name, CV and letters of reference are then sent to the Council for their consideration.

                          vii.      The Council shall decide who is selected, by a majority vote [6.2], at the next scheduled Council Meeting.

     

    5.3  Responsibility of Council members

     

    a)     Developing the policy, strategy and tasks of the ISDE.

    b)     Evaluating and approving work reports and financial statements of the ISDE.

    c)     Formulating and amending Statutes and By-Laws.

    d)     Provide reports about actions taken by the Executive Committee through the Secretariat.

    e)     As recommended by the Secretary-General, Council approves the appointments of persons to the Secretariat for all operations, including financial, on behalf of the ISDE.


  • 6.1  The quorum for a meeting of Council is six members in attendance.

    6.2  Council decisions are resolved by majority vote of those in attendance.  In the event of a tie, the President or his or her designate shall cast a deciding vote.

    6.3  In exceptional circumstances, and as agreed by the Executive Director and President, email can be used as a voting mechanism.   

    6.4  Every effort should be made to circulate items for discussion well in advance of a meeting, and elicit input from those unable to attend. For items not requiring major discussion, the Council may invite non-attendees to submit their opinions and votes, where necessary, in advance of a meeting.

    6.5  At least thirty days notice of a meeting of the Council shall be given to each Member. An emergency or special meeting can be called by the President or by a simple majority of Members.


  • 7.1  Income and Support

     

    a)     A Secretariat, staff, associated office space, materials and supplies are provided by the Government of the Peoples Republic ofChina.

    b)     Donations or contributions received from sponsoring agencies, individuals, governments or other national or international institutions may be accepted as general revenue for operations of the Secretariat and the ISDE.

    c)     Any Symposium, Workshop, Summit or other events under the auspices ISDE shall submit 10 percent (10%) of the revenue of the event to the ISDE Secretariat, to support its on-going operations and activities. This shall be done as soon as possible after the conclusion of the event.

    d)     Income is also derived from collection of ISDE Membership Dues.

     

    7.2  Expenditures

     

    a)     All funding received by the ISDE shall only be used as specified by the Council, under the By-laws of the ISDE, for the development of the ISDE and shall not be disbursed in any manner to any Officers or Members or the Executive Committee.

    b)     Funding shall, for example, be used for Secretariat operations, organizing academic conferences and workshops, publications, etc., and any other matters as determined and approved by the Executive Committee.

     

    7.3  Management


    7.3.1 The Secretary-General is authorized to sign documents related to the financial affairs of the ISDE, including all transactions for income and expenditures.

     

    7.3.2 Externally-held (non-CAS) funds shall be audited by an external body and forwarded to the Finance and Audit Committee for their review and recommendation to the Council. In particular, the audit of the ISDE account at the Industrial and Commercial Band of China Limited (ICBC), shall be carried out every two years by an external auditing agency (Authorised by the Bureau of NGOs, Ministry of Civil Affairs, P. R. China), in accordance with current policy at CEODE, and the results of this audit shall be provided to the Finance and Audit Committee and Treasurer, for presentation to the Council for approval.

     

    7.3.3 As well as the audit of the ISDE external account(s), the Finance and Audit Committee will, together with CEODE, provide a summary estimate of the direct and indirect contribution of CEODE to ISDE operations, and this could include, but not be limited, to, CEODE salaries directly and indirectly provided in support of ISDE, and an estimate of CEODE’s direct and indirect annual financial and in-kind contributions.

     

    7.3.4 The Finance and Audit Committee will provide a total estimate of these costs incurred by CEODE related to ISDE, were they to be supplied by an organization outside ofChina, for comparative purposes.

     

    7.3.5 All finances and financial transactions of the ISDE shall be governed by the Civil Code of China.


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